16 Reasons to Utilize a VA for Travel & Expense Reporting

Busy executives have a lot on their plates. Throw in trying to manage travel arrangements, event and meeting planning, keeping track of expenses, itemizing reports, and the list goes on. It’s time to forget the hassle that comes with travel and expensing. Let’s go over how a Virtual Assistant can help. 

READ MORE: HOW MUCH DOES A VA COST?

You can find Virtual Assistants that are skilled in travel management. Your VA will understand you as the executive—your preferences, your company's needs and the requirements expected for each destination. Time is money when it comes to small businesses and startups. A Virtual Assistant is the perfect person to add more hours to your day in a cost effective way. VAs will manage all of your reservations from start to finish. Additionally: 

What Can a Virtual Travel Assistant Do?

·      Book Flights

·      Reschedule / Cancel Flights 

·      Manage Web Check In 

·      Book Hotels 

·      Book Rental Cars / Transportation

·      Research Best Flight Prices 

·      Plan Your Itinerary 

·      Schedule Business Meetings 

·      Plan Offsite Events 

·      Book Travel Insurance 

·      Send Travel Plan Reminders 

·      Create Expense Reports 

·      Itemize Reports 

·      Keep Track of Receipts 

Daily Travel/Meeting Planning 

Whether you are looking to travel to different locations, meet with potential clients or investors, your Virtual Assistant will get you there with ease. We’ve all run into travel troubles at some point or another. If you are stuck in an airport with a delayed flight, your VA can book you a new flight to get you to your destination, as well as request refunds for your previous flight. All you have to do is make sure to get yourself to the new ticketing gate.

Some companies enjoy meeting offsite for quarterly or annual meetings. Sending requests for proposals and booking flights and hotels for multiple employees is time consuming. Your Virtual Assistant can handle it all with ease while allowing you to focus on important business tasks. Give your VA some guidelines on how you’d like your meeting to look or take place. Within a short time, you will be presented with information on destinations, closest airports, transportation and pictures of hotels with a combined total at the end to choose your favorite location. 

Expense Reporting 

Now that you’ve enjoyed all the fun from your travel or meeting, you have a pile of receipts and need to expense them into a report for your corporate card or for reimbursement.

Scanning, importing, and itemizing reports can be tedious. Lucky for you, your Virtual Assistant comes equipped to handle it in an efficient and timely manner. Virtual Assistants are experts in this field and quickly process your expenses to keep your business on track. 

Can you picture waking up in the morning for business travel, just having to worry about packing your bags and heading straight to the airport with no worries that all details of your trip have been accounted for? It can be a reality with a Virtual Assistant who specializes in travel. 

Book a Discovery Call today to find out if a Virtual Travel Assistant is right for you!

• What are the primary advantages of using a VA for travel and expense reporting?

  The primary advantages of using a VA for travel and expense reporting include saving time and money, having improved accuracy, and reducing data entry and paperwork. A VA can also help with reconciliations and compliance, as well as provide detailed reporting and analysis.

• How quickly can a VA provide travel and expense reporting services?

  A VA can provide travel and expense reporting services in a timely manner, depending on the complexity and size of the task. Generally, VAs can provide reports and analysis within a few hours or days.