Top 4 Digital Storage Software Options for Startups & Small Businesses
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About 60% of all corporate data is now stored in the cloud, and the amount stored is predicted to increase further. This is double the amount of digital storage in 2015.
Hence, digital storage has become unavoidable. She’s A Given will guide you through this topic with this blog.
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Digital Storage: The 411
Why is digital storage important? Why is it important for your business?
It is essential for companies like yours because it streamlines data management, enhances accessibility, scalability, and security, ensures compliance with regulations, facilitates disaster recovery, and enables data-driven decision-making.
Another major benefit is cost-effectiveness. Storing data digitally is often more cheaper than traditional methods like paper-based storage or physical media.
It eliminates the need for physical storage space, reduces administrative costs associated with managing paper documents, and minimizes the risk of loss or damage to physical records.
Who doesn’t love decreased costs?
When choosing software, it’s important for companies to evaluate factors such as features, scalability, ease of use, cost, integration capabilities, support and documentation, security, and compliance with industry regulations.
Additionally, seeking recommendations and conducting trials or demos can help in making informed decisions.
And this is exactly where She’s A Given comes in. Here is our guide to the best software options for startups & small businesses.
Software Options for Startups & Small Businesses
Most small businesses and startups need to be able to access their information on the go—from anywhere. Before digital storage became popular, a lot of businesses had file/storage rooms or backed up their data on hard drives, typically held within a server room.
Both of these options can be accessed onsite only, which isn’t efficient when you need to access information virtually or while on the go.
Many businesses are choosing to move to digital storage, which removes the need for file, storage or server rooms while allowing access to data from anywhere.
With this transition, business owners also get the added bonus of lower overhead costs.
If you are a small business or start up, it will save you time and money to start or transition to digital storage.
top 4 best digital storage softwares for your business
Dropbox
Dropbox is great for small businesses and startups. It can handle everything from Word documents, photos, and videos to large graphics and PowerPoint presentations.
Dropbox allows users to access files from their computer, tablet, or phone. One of the most established companies on this list, Dropbox offers 2BG free storage and affordable plans as your business—and your storage needs—grow.
Dropbox is also compatible with Slack and Zoom. If you need to share documents and host meetings with presentations, they will integrate seamlessly.
In addition, when it comes to document sharing, all you have to do is send a link to the document for others to view.
The users you send documents to don’t need an account; they can view only the file connected to the link sent.
Google Drive/OneDrive
Google Drive and OneDrive are two separate storage options, but if you are using Outlook or Gmail for your email, one or the other will fit your needs since you are already using one of the platforms they’re connected to.
Google Drive or OneDrive easily allows you to access all your stored documents from any of your devices easily.
OneDrive offers personal and business plans. If you choose the business plan, you get signed up with Office 365, which gives you 1TB of storage. Check pricing options for personal accounts.
Google Drive offers 15GB of storage. If you need more than that, you’ll need to convert to Google One.
Box.com
We love the simplicity of Box.com. Box.com is one of the storage options that doesn’t have a free storage option.
Box.com also has built-in integration to use with Office 365, Adobe, G Suite, Zoom, and Slack, which allows you to communicate with your team and clientele easily through multiple platforms.
Another feature that is beneficial in Box is its electronic signature capability that’s offered through Adobe.
Users don’t have to download the document, which makes gathering signatures easier and faster than ever.
Even though you can easily access documents through box.com, they have control permission to enable “view only” when needed for sending drafts or draft-only documents.
Amazon Web Services (AWS)
Digital storage has become so popular that even big-name companies like Amazon are branching out into offering their own solutions.
AWS has a wide range of digital storage capabilities. It offers pay-as-you-go style plans, the option to pay less when reserving data, and to pay more as you need more storage.
This allows you to pay only for the resources you need or are utilizing. Some of the more unique features AWS offers are website hosting, mobile data backup, business app hosting, and gaming.
Depending on your business needs, any of these could become useful features. As expected, Amazon is a one-stop shop.
The She’s A Given Bottom Line
For small businesses and startups, free options are enticing. They save on upfront costs, which is always great. Personally we have worked with Clients that have utilized Box.com.
It’s a low monthly cost, and we can say from first-hand experience that from starting as a start-up company to a company that has had dramatic growth within the last year.
Box.com has not let them down. The integration features above make tasks internally and externally simple and efficient. In addition, Box.com works well for managing a data room.
If you are going to be handling fundraisers or mergers and acquisitions, this space allows you to provide all of the information necessary in a safe and secure environment with those third parties.
In conclusion, transitioning to digital storage will be best in the long term for your business.
You need to make sure you find the right digital storage software for your current business while also considering how you plan to grow your company.
We highly recommend Box.com since it has low fees that provides many integrations for your business.
However, if you don’t see your company needing all of Box’s features, you can’t go wrong with any of the four digital storage software options outlined in this article.
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Amazon Web Services offers pay-as-you-go style plans, the option to pay less when reserving data, and to pay more as you need more storage. This allows you to pay only for the resources you need or are utilizing.
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Box.com offers a low monthly cost and features such as built-in integration to use with Office 365, Adobe, G Suite, Zoom, and Slack, an electronic signature capability that’s offered through Adobe, website hosting, mobile data backup, business app hosting, and gaming.
Do you want to learn more about digital storage organization? Read our article, “How Virtual Assistants Can Help With Digital Storage Organization.”
